Sending And Receiving Emails - Office : Ultimate Tips and Tricks

Whenever you send and receive emails, it's important to follow some basic safety steps. For example, don't open emails from people you don't know or click links in emails unless you're certain the link is from a safe source. And when you send confidential emails, for instance, consider using Outlook's encryption process to protect your information. These simple steps will help you keep malicious intruders off your computer system and out of your confidential information.
If you trust someone to be a safe source of emails, add them to your Safe Senders list. From within an email from that sender, go to the Message tab and click Safe Lists in the Junk E-mail group. Click Add Sender to Safe Senders List.
When you work with attachments, Outlook 2007 automatically blocks potentially unsafe attachments and asks whether you really want to open certain items or not. To stay safe, don't just blindly accept attachments from senders—take a good look and determine whether or not you really need to open the attachment. Attachments can easily hold viruses that, once the attachment is open, can spread through your computer and your network. When you place attachments in your own emails, be sure you know exactly where they come from. If you created a document in Microsoft Word, for example, it's probably safe to send on.

Sending emails with attachments
It's quite easy to send emails with attachments; just follow these steps:

1. Be sure you're in the Mail section of the Navigation Pane.
2. Click New on the toolbar.
3. In the Untitled - Message window, enter a recipient for the message in the To field, enter recipients who should be cc'ed (if any) in the CC field and give the message a Subject title. Enter a message to the recipient in the large blank box at the bottom of the window.
4. Click Insert on the Ribbon.
5. Click Attach File in the Include group.
6. In the Insert File dialog box, select a document to attach and then click Insert.

That's it. Your document is now attached to your email message; when you click Send the document will be on its way to the recipient. You can send most types of files, such as word processing, spreadsheet, photo and other files, using this simple process.

Receiving emails with attachments
Email attachments are indicated by a paperclip next to the message in the Inbox. To save the attachment, do one of the following:

1. Highlight the message in the Inbox pane, and then select File > Save Attachments.
2. Double-click the message to open it, right-click the attachment and select Save As from the shortcut menu.

If the attachment is a VCARD (.vcf format), which contains a person's contact information, you can add it directly to your Outlook contacts. To add the VCARD information to Contacts in Outlook 2007, just right-click the attachment and select Add to Contacts.

The information from the VCARD flows instantly into a new contact.

Click Save & Close to keep the information and close the window.

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