Word documents aren’t always unique – in fact, I’d bet that most of the content created with Word is in some way a repetition of content that’s already been created before. That may sound odd, but think about it. Businesses use Word constantly, and businesses put out a lot of documentation with repetitive information like the business’s address, the names of employees, and so on.
If you’re in a situation like this you can make life easier by creating a Quick Part. Select whatever text or content you plan on frequently using and then go to the Insert tab. Find the Quick Parts button and click on it to call a drop-down menu.
Now, click on Save Selection to Quick Part Gallery. A window will open prompting you to enter the name of the quick part. You might want to create a new category for it if you intend to have many different quick-parts, but you shouldn’t have much reason to change the Save In and Options categories.
Now that you’ve made a Quick Part, you can enter it by clicking the Quick Parts button and then selecting it from the drop-down menu. Doing this for common information, such as a business address, can save a lot of time and effort.
